Fixed Asset Management
Full lifecycle asset management with multi book multi currency asset accounting, depreciation and barcoding
Rapid implementation and excellent time to value are achieved through easy configuration tools
A scalable and secure solution to fixed asset management configured to fit your business

Full Lifecycle Fixed Asset Management Software

Strategic

A holistic view of your entire asset base supported by integration from multiple data sources

Expenditure

Gain a deep understanding of asset expenditure, increase asset reuse and reduce overspending

Easy to use

Use any browser or mobile, no apps needed. Users see only the functions and data they need

Rapid Implementation

Easy configuration means we can deliver a system which meets your needs very quickly

Adaptive

The software evolves with your business, subscription covers most configuration changes

Pricing

All editions include a comprehensive asset register with full lifecycle support and comprehensive reporting

Express Edition
Free for one user, no time limit
Free
Cloud hosted
Additional users $90/month
Store 1,000 assets per user
Load data from excel/files
Procurement
Barcoding
Asset accounting and depreciation
Contract Management
Configurable
Workflow
Professional Edition
Priced per named user
Cloud hosted
Named users only
License blocks of 2,000 assets
Load data from any data source
Procurement
Barcoding
Asset accounting and depreciation
Contract Management
Configurable - with assistance
Workflow customisation
Enterprise Edition
Base license includes two users
Cloud Hosted or On-Premise
Named, concurrent and light users
License blocks of 10,000 assets
Integrate to all apps
Procurement
Barcoding
Asset accounting and depreciation
Contract Management
Configurable - we do it for you
Workflow built to requirements

Free accounts explained

  • There is no time limit, you can use the cloud service free forever subject to reasonable usage
  • Free accounts are granted to suitable corporations only so please use a corporate email address
  • Proof of concept installations get free access to enterprise edition

Sign up

Get a free instance, demo and pricing

Instances are free for one user and include spreadsheet import , integration setup and basic configuration

Features

  • Full lifecycle fixed asset management software
  • Asset accounting and depreciation
  • Barcoding
  • Contract management
  • Procurement, approval workflows, receiving, obsolescence and disposal
  • Spare parts, storage, obsolescence, budgeting
  • No apps, no client software — use any web browser or mobile device
  • No complexity — users only see what they need and only minimal training needed
  • Rapid and powerful configuration toolset — we'll configure it for you
  • We host the software for you on powerful servers, on-premise is also supported
  • Security certified by the US Air Force with a fast and scalable architecture
  • Configurable to meet almost any requirement

Functionality built around your business

xAssets Fixed Asset Management is full lifecycle a browser based Fixed Asset Register with functions covering Asset Management, Depreciation and Asset Accounting, Maintenance, Barcoding and Asset Lifecycle Processes including Procurement and Disposal. It has a comprehensive integration toolkit with built-in connectors to many common systems, and if an integration isn't supported, it can be added easily.

As your processes mature and your company evolves, this product evolves with you. It can adapt to the needs of any user group, and you don't need to learn how to configure it, because we do it for you, usually as part of your subscription.

IT Asset Management Flowchart

The product can be used out of the box to deliver a comprehensive solution to Fixed Asset Management and Depreciation for medium sized enterprises and can also be extended if needed to meet the needs of large enterprises and customers with more complex requirements.

Fixed Asset Management - Asset Register Wheel Graphic
  • Asset Register with full asset lifecycle from procurement to disposal
  • Consolidate data from all sources to provide a single holistic repository
  • Multi-book multi-currency depreciation and asset accounting
  • Barcoding
  • Planned maintenance and work order processing
  • Configurable to meet any requirement
  • Scalable to millions of assets and hundreds of users
  • Use any modern web browser including mobile devices
  • Cloud hosted or on-premise
  • Compare IFRS, US GAAP, UK GAAP and Canada GAAP side-by-side

Using our flexible and extensible configuration layer, xAssets solutions adapt and evolve with your business. Functions can be extended and new functions created at any time. Integrations are very quick to develop and can connect to any data source. Additional data fields and tables can be added to the data model through the user interface allowing rapid functional enhancement without the need for a development team.

All aspects of the system including dashboards, queries, forms, reports, integrations, data handling and workflow can be configured to customer requirements. Configuration is mostly done within the user interface and is very quick. Most implementations are done in 1-2 weeks and a one year development project with competitive products would typically be done in 3-4 weeks with xAssets.

Asset Accounting with Depreciation

The financials engine offers flexibility to implement depreciation calculations based on any mathematical formula and the formulae can include calls into scripts and functions to ensure that any calculation requirement is met in an efficient way. Underlying transactions are stored individually and once periods are closed transactions can no longer be changed (but adjustments can be posted into future periods). This ensure the financial integrity of the asset register in an industry standard way.

  • Comprehensive depreciation calculation engine
  • Model depreciation and amortization formulae
  • Track total cost of ownership (TCO) of assets
  • Multi company, multi currency, unlimited books
  • Each user can move forward and back in time
  • Supports unusual accounting periods and year end changes
  • Define posting rules to specify exactly how transactions are posted
  • Create journals for purchase, depreciation, disposals and transfers
  • Lease accounting and amortization

IFRS and US GAAP, US Tax, UK GAAP and Canadian GAAP

IFRS presents substantial challenges to global organisations and any company with operations in multiple countries or in countries which are adopting IFRS. xAssets helps companies to meet these challenges not only through established reporting across multiple books but also we can accept each client's own interpretation of IFRS, GAAP and Tax books and implement those interpretations for the customers through a short implementation project.

The financials and depreciation engine within xAssets Fixed Asset Management can be configured to meet any requirements surrounding International Asset Accounting, IFRS, GAAP and Tax calculations, and has the configuration capability, scalability and stability to meet the needs of mid sized and large enterprises.

Canadian Companies

Canadian companies have moved to IFRS on the 1st January 2011 and they now have to report IFRS and Canadian GAAP side-by-side. xAssets can meet these requirements and follow each customers transition, rules interpretations and reporting strategy with a short implementation project.

US Corporations

A description of IFRS requirements for US Corporations is here. Although IFRS is in general not a strict requirement in the US, it makes sense to put flexible depreciation and asset accounting systems in place which can meet the evolving requirements of IFRS and the changes in GAAP as the authorities attempt to align US GAAP to IFRS. This aids potential foreign acquisition scenarios and the benefits of IFRS reporting can be gained even though the rules are not strictly enforced.

xAssets Financials and Depreciation engine is also capable of supporting all the conventions applied by US depreciation for tax book calculations. We fully support MACRS, ACRS, ADS, ACE and AMT. We can apply straight line MACRS, GDS via table lookup or GDS calculated, and we support partial month, mid month, whole of month, mid quarter, half year and any other conventions. These calculations can always be reported alongside GAAP, IFRS and other accounting books.

UK Companies

UK companies face fewer challenges because UK GAAP is similar to IFRS (but not the same!). However companies must still look for differences in componentisation requirements and there are potential differences in several areas including assets held for sale, treatment of asset impairment and revaluations, plus deferred tax on revaluation gains.

Integrate to any data source

All xAssets Implementations include one of the most powerful integration toolsets available — xAssets Data Transformation Services. Data can be exchanged with any data source including local databases, web services, office files, other files and all major database applications.

All solutions include pre-built integrations and standard imports are provided and loaders can be built for any data source.

  • Accounting and Procurement Systems
  • HR Systems
  • IT toolkits
  • Patch systems
  • Printer inventory systems
  • Discovery tools
  • Service Desk
  • Supplier Databases
  • Web Services and API based hosted assets
  • Spreadsheets, documents and text files
  • Other Database systems

xAssets Fixed Asset Management sits at the center of your asset centered operations as a centralized data repository of Asset and Service information. Each user group has access to the system via a web browser to get up-to-date asset information. xAssets will typically collect information or federate information from some or all of the following to provide a complete and up-to-date IT asset repository.

Read more about integration here

Configurable

xAssets Fixed Asset Management Software is quickly shaped to meet your requirements - you do not have to change your business to use the software.

The software is very quick to configure, it can be configured to meet almost any requirement, and for some changes we will do this free of charge as part of your support subscription. The software is built on top of a configurable framework where not only can we adjust menu items, reports and processes, but we can also create entirely new functionality to support complex requirements, while still keeping the software upgradeable.

Configuration options include:

  • Strip down menus so each group of users only see the functionality they need
  • Restrict access to locations and other hierarchies, so users only see the data they need
  • Build new processes and workflows
  • Integrate to any system, even in cloud setups, we can integrate to internal systems and other webservices
  • Add new functionality at any level of complexity
  • Email, web service, and social media notifications
  • Depreciation supports any formula including formulae which point into into lookup tables
  • The software can recognise parseable patterns in data, for example where locations are embedded in barcodes or computer names
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