Fixed Asset Management Software that fits your business
Easy to use asset register with rich functionality
Rapidly configured to fit your processes and reporting
No installation needed
Excellent time to value

Fixed Asset Management made easy

We remove the time and cost barriers to acquiring an asset management system that closely fits your business. Rich functionality with rapid integration and configuration ensure your requirements are met quickly, allowing excellent time to value.

  • Achieve operational efficiency and cost optimization by centralizing asset data
  • Integrate to all sources of asset, service, maintenance, cloud and accounting data with automatic updates
  • Powerful reporting and workflow construction
  • Increase reliability with planned maintenance

Implementations are often completed in a few days whereas leading competitors would take weeks or months to meet the same requirements. Not all customers need implementation services, the "out of the box" configuration is suitable for many organizations.

Features

  • Full lifecycle asset register with rich functionality
  • Depreciation calculation, asset accounting and budgeting
  • Barcoding
  • Planned Maintenance
  • Contract management
  • Procurement, approvals and receiving
  • Spare parts and storage
  • Disposal and obsolescence
Fixed Asset Management - Asset Register Wheel Graphic

Technology

The optimal architecture to maximize ongoing benefits and achieve full utilisation:

  • Fast and easy to use
  • Users see only the data and functions they need
  • No apps needed, use any browser or mobile
  • Cloud hosted or on-premise
  • Scalable and security certified by the US air force
  • Powerful configuration enables your reporting and workflow needs to be met quickly
  • Powerful integration centralizes and cleans data from local and cloud systems to maximize data quality

Use any browser or mobile device

Apps and other installed software can be costly to maintain, so xAssets solutions are completely browser based and can be used from any device without installation.

Our software uses a "Single Page Application" architecture. This means the screen is never refreshed completely, content only changes when needed. This makes the end user experience slick with very fast response times.

IPhone screenshot

Find answers quickly

Powerful data visualization tools are provided to get answers fast.

Visualization includes tables, charts, reports, excel extracts and maps. Users can create queries and reports and make them part of the system. The user interface is fast and slick (sub-second response times) so users can search, drill up and drill down quickly to find the information required.

Full Lifecycle

This strategic product sits at the center of your asset operations to ensure operational efficiency and financial visibility with instant access to asset information from anywhere.

IT Asset Management Flowchart

Manage Depreciation and Disposals

The financials engine offers flexibility to implement depreciation calculations based on any mathematical formula or computer program.

  • Comprehensive depreciation calculation engine
  • Model depreciation and amortization formulae
  • Actual and forecast depreciation are calculated at month end
  • Track total cost of ownership (TCO) of assets
  • Multi company, multi currency, unlimited books
  • Each user can move forward and back in time
  • Supports unusual accounting periods and year end changes
  • Define posting rules to specify exactly how transactions are posted
  • Create journals for purchase, depreciation, disposals and transfers
  • Lease accounting and amortization
  • Disposal and obsolescence calculations can be configured
Learn more about IFRS and GAAP compliance >>

IFRS and US GAAP, US Tax, UK GAAP and Canadian GAAP

IFRS presents substantial challenges to global organisations and any company with operations in multiple countries or in countries which are adopting IFRS. xAssets helps companies to meet these challenges not only through established reporting across multiple books but also we can accept each client's own interpretation of IFRS, GAAP and Tax books and implement those interpretations for the customers through a short implementation project.

The financials and depreciation engine within xAssets Fixed Asset Management can be configured to meet any requirements surrounding International Asset Accounting, IFRS, GAAP and Tax calculations, and has the configuration capability, scalability and stability to meet the needs of mid sized and large enterprises.

Canadian Companies

Canadian companies have moved to IFRS on the 1st January 2011 and they now have to report IFRS and Canadian GAAP side-by-side. xAssets can meet these requirements and follow each customers transition, rules interpretations and reporting strategy with a short implementation project.

US Corporations

A description of IFRS requirements for US Corporations is here. Although IFRS is in general not a strict requirement in the US, it makes sense to put flexible depreciation and asset accounting systems in place which can meet the evolving requirements of IFRS and the changes in GAAP as the authorities attempt to align US GAAP to IFRS. This aids potential foreign acquisition scenarios and the benefits of IFRS reporting can be gained even though the rules are not strictly enforced.

xAssets Financials and Depreciation engine is also capable of supporting all the conventions applied by US depreciation for tax book calculations. We fully support MACRS, ACRS, ADS, ACE and AMT. We can apply straight line MACRS, GDS via table lookup or GDS calculated, and we support partial month, mid month, whole of month, mid quarter, half year and any other conventions. These calculations can always be reported alongside GAAP, IFRS and other accounting books.

UK Companies

UK companies face fewer challenges because UK GAAP is similar to IFRS (but not the same!). However companies must still look for differences in componentisation requirements and there are potential differences in several areas including assets held for sale, treatment of asset impairment and revaluations, plus deferred tax on revaluation gains.

Planned Maintenance

Well planned servicing and preventative maintenance are proven to be benefical in almost all business scenarios. xAssets supports a comprehensive planned maintenance and task scheduling system.

  • Extend the useful life of assets
  • Increase asset reliability and reduce downtime
  • Improve health and safety
  • Schedule servicing based on time and consumption
  • Add any rules of any complexity for task and work order assignment
  • Assign work to work centers or individuals
  • Meet compliance and audit regulations

Integrate to any data source

All solutions include pre-built integrations and standard imports are provided and loaders can be built for any data source.

  • Accounting and Procurement Systems
  • HR Systems
  • IT toolkits, discovery, patch, printer, service desk and CMDB systems
  • CMMS systems
  • Supplier Databases
  • Web Services and API based hosted assets
  • Spreadsheets, documents and text files
  • All other Database systems

Configurable

xAssets Fixed Asset Management Software is quickly shaped to meet your requirements - you do not have to change your business to use the software.

Small changes are done free of charge as part of your support subscription. The software is built on top of a configurable framework where not only can we adjust menu items, reports and processes, but we can also create entirely new functionality to support complex requirements, while still keeping the software upgradeable.

Configuration options include:

  • Set permissions by user group so users only see the functions and data they need
  • Restrict access to locations and other hierarchies, so users only see the data they need
  • Build new processes and workflows
  • Integrate to any system, even in cloud setups, we can integrate to internal systems and other webservices
  • Add new functionality at any level of complexity
  • Email, web service, and social media notifications
  • Depreciation supports any formula including formulae which point into into lookup tables
  • The software can recognise parseable patterns in data, for example where locations are embedded in barcodes or computer names

Pricing

Express Edition
Free for one user, no time limit
Free
Cloud hosted
Additional users $39/month
Store 1,000 assets per user
Load data from excel/files
Procurement
Barcoding
Asset accounting and depreciation
Planned Maintenance
Contract Management
Configurable
Workflow
Professional Edition
Priced per named user
Cloud hosted
Named users only
License blocks of 2,000 assets
Load data from any data source
Procurement
Barcoding
Asset accounting and depreciation
Planned Maintenance
Contract Management
Configurable - with assistance
Workflow customisation
Enterprise Edition
Base license includes two users
Cloud Hosted or On-Premise
Named, concurrent and light users
License blocks of 10,000 assets
Integrate to all apps
Procurement
Barcoding
Asset accounting and depreciation
Planned Maintenance
Contract Management
Configurable - we do it for you
Workflow built to requirements

Get a free instance

Free accounts explained

  • A single user cloud account free to use to suitable corporations
  • The free tier is perpetual and no credit card is needed
  • A corporate email address is required
  • Proof of concept installations get free access to enterprise edition
  • Two instances are provided, one for production and one for demo data
  • We will contact you first to discuss requirements, a demo and pricing
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