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Managing the full lifecycle of an asset is an essential strategic aspect of corporate asset management. By choosing a solution which implements full lifecycle management, it becomes possible to track acquisition patterns, asset reliability, supplier performance, cost effectiveness of acquisition strategies and other metrics.
Other benefits include
xAssets Fixed Asset Management and xAssets IT Asset Management both cover the entire asset lifecycle from Procurement to Disposal, including all financial aspects of those lifecycle elements.
xAssets' solutions include a full procurement and ordering system which can be configured to match your corporate processes. This includes the ability to request assets, approve requests, order assets, receive assets, and process invoices.
Purchase Orders can be managed within the system, and approvals can be configured to match your corporate processes. This can include conditional approvals, and multi level approvals with no limit on the number of levels.
Receiving processes can be managed within the system, and can include barcode scanning for asset tags, and the ability to receive assets in bulk or individually. Receiving processes can be configured to match your corporate processes.
Vendor specific receiving processes can be configured, and the system can be configured to match your corporate processes. So for example if you typically receive large quantities of laptops from Dell, we can configure the system to match the barcode labels which Dell places onto each box.
Deployment processes can be managed within the system, and can include barcode scanning for asset tags, and the ability to deploy assets in bulk or individually. Deployment processes can be configured to match your corporate processes.
Typically customers choose one of two methods for deployment.
Email notifications and emails with approval links can be incorporated within the deployment process, and the system can be configured to exactly match your corporate processes.
Obsolescence processes can be managed within the system. This typically takes the following forms:
Obsolescence decisions can factor in the importance of an assets. For example, and asset which is only relied upon by one user might be treated differently to an asset which is relied upon by many users.
Disposal processes can be managed within the system, and can include barcode scanning for asset tags, and the ability to dispose of assets in bulk or individually. Disposal processes can be configured to match your corporate processes.
Email workflows can also be incorporated within the disposal process, such that you may like a user to approve the disposal of an asset for which they are responsible, or you may like to notify a user when an asset has been disposed. This can also be done conditionally, so low value assets might just be disposed, whereas high value assets might require a manager or its user to approve the disposal.
There is considerable strategic advantage in implementing a solution which can be configured to fit corporate processes. Instead of having the shape your business to operate as the software requires, you can shape your business and the software to optimize asset lifecycle workflows and therefore minimise operational costs and reduce time spent on lifecycle processes.
All xAssets' solutions allow this flexibility, where the system is shaped to your requirements and each user group only sees the functions they need. This means lower training overhead and occasional users find it easy to use the system since they can go straight to the functionality they need quickly.
