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Deploy Assets from Storage

xAssets IT Asset Management User Guide
Spares and Storage

Deploy Assets from Storage

When a stored asset is needed again, use the deploy function to move it back into active service with an updated location and status. This is the reverse of Moving an Asset into Storage.

Prerequisites

The asset must currently be in a storage status (e.g., "In storage - may be used again"). Only assets in storage appear in the deployment query.

How to Deploy from Storage

Step 1: View Stored Assets

  1. Navigate to Asset > Storage, Spares and Library > Deploy Assets from Storage
  2. A query displays all assets currently in storage:

TODO Screenshot: ClickMenu "Asset List" | PrintScreen "itam-spares-and-storage-deploy-assets-from-storage"

The query shows each asset's current status, location, and description:

TODO Screenshot: ClickMenu "Asset List" | PrintScreen "itam-spares-and-storage-deploy-assets-from-storage-2"

Step 2: Select and Deploy

  1. Select the assets to deploy (highlighted in blue), using Shift+Click or Ctrl+Click for multiple selection
  2. Choose the deploy action from the menu:

TODO Screenshot: ClickMenu "Asset List" | PrintScreen "itam-spares-and-storage-deploy-assets-from-storage-3"

Step 3: Set Deployment Details

In the dialog, set:

  • Status -- typically "In Service"
  • New Location -- the target location where the asset will be deployed

TODO Screenshot: ClickMenu "Asset List" | PrintScreen "itam-spares-and-storage-deploy-assets-from-storage-4"

Click OK to complete the deployment.

A confirmation message appears when the assets have been deployed.

What Happens After Deployment

  • The asset's status changes to "In Service" (or whatever status you selected)
  • The asset's location updates to the target location
  • A history entry is created recording the deployment date and new location
  • The asset reappears in "in service" reports and dashboards

If the deployed asset is a computer, the next discovery scan will pick up its current hardware and software state and update the record.

Tips

  • Before deploying, check that the stored asset is still in working condition -- equipment that has been in storage for a long time may need testing
  • After deploying a computer, run a targeted discovery against it to refresh the hardware and software inventory
  • If deploying to a new user, update the custodian field on the asset record
  • Consider imaging or rebuilding stored computers before deployment, especially if they were last used by a different department