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Un-Dispose

IT Asset Management Guide
Asset Management

Un-Dispose

If an asset was disposed of by mistake, or a previously lost or stolen asset has been recovered, use the Un-Dispose action to restore it to active status. This reverses the disposal and makes the asset visible again in standard queries and reports.

Prerequisites

  • The asset must currently be in a disposed status -- the Disposed Assets query defines this as any status that is not "in Service" and not "in Existence" (e.g., Sold, Lost, Stolen, Scrapped).
  • You must have permission to modify asset status. In most installations, this requires Administrator or Asset Manager privileges.

How to Un-Dispose an Asset

  1. Go to Asset > Asset Inventory Dashboard, then select the Disposal and Obsolescense tab.
  2. Find the Disposed Assets panel. It explains: "Disposed Assets are assets that are in a Status that is not in Service and not in Existence. These Assets will not appear in most reports. You can undispose these assets to return them to service." Click the Disposed Assets panel title to open the full query.
  3. In the Disposed Assets grid, tick the checkbox on the row(s) for the asset(s) you want to restore (avoid clicking the blue Description link, which opens the asset edit screen instead of selecting the row).
  4. Click Undispose Selected in the toolbar, or open the Un-Dispose Asset Menu dropdown and choose Undispose Selected Assets.

Disposed Assets list with Un-Dispose Asset Menu open

The same dropdown also offers Delete Selected Disposed Assets, which permanently removes the selected records instead of restoring them -- use Un-Dispose, not Delete, to reverse a disposal.

  1. The asset's status is changed back to an active status value (typically "In Service"), and it reappears in standard asset queries and no longer shows in the Disposed Assets list.

If your dev/demo database has no disposed assets, the Disposed Assets panel and query will simply read "There are no Disposed Assets" -- this is the normal empty state, not an error.

What Un-Dispose Does

  • Restores active status -- the asset's status is changed from its disposed value back to an active value.
  • Retains disposal history -- the disposal event and any associated transactions remain in the asset's history log for audit purposes.
  • Re-includes in queries -- the asset appears again in standard queries such as the Asset List, inventory dashboards, and reports.
  • Does not reverse financial transactions -- the Disposed Assets grid shows Original Value, Net Book Value and Currency Net Book Value columns for each disposed asset. If financial write-off transactions were posted during disposal, those transactions are not automatically reversed by Un-Dispose. If financial adjustment is needed, post a manual transaction after un-disposing.

Warning: If the asset was disposed of with financial transactions (e.g., a write-off of Net Book Value), un-disposing the asset does not automatically reverse those transactions. You may need to post corrective financial entries manually. Consult your finance team if the asset has financial tracking enabled.

Tip: If you accidentally disposed of multiple assets, select them all (tick each row checkbox) in the Disposed Assets query and un-dispose them in a single operation.