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Asset Inventory Overview

IT Asset Management Guide
Asset Inventory

Asset Inventory Overview

The Asset Inventory Dashboard is the starting point for understanding what is in your IT estate. It provides headline KPI tiles, interactive charts, and pre-built queries that let you analyse your hardware and software inventory from multiple angles. This page explains how the dashboard is structured and what each section shows.

Accessing the Dashboard

The dashboard appears automatically when you log in with the IT Asset Management profile. You can also reach it at any time by clicking Asset in the left-hand menu bar and selecting Asset Inventory Dashboard.

The Asset Inventory Dashboard showing KPI tiles, charts by category, department, location, and manufacturer

KPI Tiles

The row of tiles across the top of the dashboard provides headline numbers at a glance:

Tile What It Shows
All Assets Total number of active assets in the system
Recently Created Assets Assets created in the current reporting period
Warranty Expiring 90 days Assets whose warranty end date falls within the next 90 days
Asset Health Issues Assets flagged by health-check rules (e.g., low disk space, outdated OS, missing patches). See Asset Health for the full list of rules.
Software Compliance Percentage of software installations that are correctly licensed

Click any tile to drill down to the underlying list of assets. For example, clicking "Warranty Expiring 90 days" displays a full list of those assets, allowing you to plan warranty renewals or replacements.

Tip: The KPI tiles provide an instant health check of your estate. Make it a habit to review them each morning -- a sudden increase in "Assets with Health Issues" or a drop in "Software Compliance" may indicate a problem that needs attention.

Charts

Below the KPI tiles, four charts give a visual breakdown of your inventory:

  • Assets by Category -- a donut chart showing the distribution across asset categories such as PC - Desktop, PC - Laptop, Servers, Monitors, and Network devices.
  • Assets by Department -- a bar chart showing how assets are distributed across organisational departments.
  • Assets by Location -- a bar chart grouping assets by their assigned location.
  • Assets by Manufacturer and Model -- a donut chart showing the hardware manufacturers and models in your estate.

Each chart has two icons in its top-right corner:

  • Up arrow -- drill up to the next level in the hierarchy
  • Full screen -- expand the chart for a more detailed view with filtering and export options

In full screen mode you can click individual chart segments to filter the results. See Analysing Discovered Data for more on working with charts.

Dashboard Tabs

Along the top of the dashboard area, tabs provide access to additional views:

Tab Purpose
Asset Inventory Dashboard The main dashboard described above
Inventory Queries A set of pre-built query links laid out in columns covering asset attributes (category, location, department, cost centre, custodian, supplier, company), hardware specifications (manufacturer/model, CPU, memory, disk), and computers/software (operating system, patch level, installed software, assigned licenses). See Hardware Analysis by Attribute.
Additions and Changes Assets and software installed in the last 7 days, plus a combined Installs/Moves/Additions/Changes log -- useful for reviewing what changed since your last check
Asset Health Assets with health issues requiring attention (e.g., banned software, outdated OS, below-minimum specification, not discovered in 30 days). See Asset Health.
Disposal and Obsolescence Assets due for disposal in the next 30 days and assets already disposed. See Disposal.
Asset History Recently viewed/edited and recently created assets, plus links to previous-custodian and previous-location history queries

Left-Hand Menu

The left-hand menu bar provides direct access to asset categories and functional areas:

Asset-related: Discover, Asset, Desktop, Server, Storage and Spares, People

Software and licensing: Software, Licensing

Other areas: KPI, Purchasing, Contracts and Leases, Barcoding, Classification, Admin

Each menu item opens a set of queries, dashboards, and forms relevant to that area. The exact menu items visible depend on your profile and user group permissions.

Software-specific inventory and licensing are covered separately in the Software Asset Management Guide.

Tip: If you do not see a menu item you expect, it may be hidden by your profile or user group permissions. Contact your administrator to check your access rights.