Search Results
The Search Results screen (also called Asset Search Results) is the primary screen for viewing lists of data throughout the application. Nearly every query, report, and data list is displayed here. Understanding how to navigate, sort, filter, and act on results is essential for productive use of xAssets.
Screen Layout
The Search Results screen has three main areas:
- Tree panel (left) -- shows a hierarchical classification (e.g., Category, Location, Department). Click a tree node to filter the results to that node and its children.
- Results table (centre) -- displays the matching records in a tabular format with sortable column headers.
- Toolbar (top) -- provides access to actions, export, paging, and view controls.
TODO Screenshot:
ClickMenu "Asset List" | PrintScreen "itam-asset-management-search-results"
Key Actions
| Action | How |
|---|---|
| Sort by a column | Click a column header to sort ascending; click again to sort descending |
| Resize a column | Hover over the column border until the cursor changes to a resize cursor, then drag |
| Resize the tree panel | Drag the border between the tree and the results table |
| Filter by tree node | Click a tree node to show only assets in that node and its children |
| Remove the tree filter | Click "All Items in Query" at the top of the tree |
| Reclassify assets | Select records and drag them to a tree node. See Drag and Drop. |
| Build relationships | Drag selected assets onto a parent asset in the results. See Parent Child Relationships. |
| Export results | Click View and Export (top right) and choose Excel, PDF, CSV, or another format |
| Bulk update | Select records, then use the Actions on Selected Records menu. See Bulk Update. |
| Drill up | Click the up-arrow icon to move up one level in the hierarchy |
| Paging | Use the controls at the bottom of the screen to page through results, or click View All Records to load the full list |
Sorting and Column Order
Click any column header to sort the results by that column. An arrow indicator shows whether the sort is ascending or descending. Click the same header again to reverse the sort direction.
The column order and which columns are displayed are determined by the query configuration. Administrators can customise these from Admin > Queries. See the Configuration Guide for details.
Paging
Large result sets are automatically paged. The paging controls at the bottom of the screen show the current page, total pages, and total record count. You can:
- Navigate page by page using the arrow buttons
- Jump to a specific page
- Click View All Records to load every record onto a single page (use with caution on very large datasets -- this may be slow)
Tip: If you need to select records across multiple pages, click View All Records first to load all results, then use Ctrl+A or manual selection. Selections do not persist across page changes.
Exporting Results
Click View and Export in the top-right corner of the results screen to access export options:
- Excel -- downloads the results as an Excel spreadsheet
- PDF -- generates a printable PDF report
- CSV -- exports as comma-separated values for use in other tools
The export includes all records in the current result set, not just the visible page.
Tip: The Search Results screen is the most-used screen in xAssets. Learning the keyboard shortcuts (Ctrl+A for select all, Shift+Click for range selection, Ctrl+Click for individual selection) will significantly speed up your daily work.
Related Articles
- Finding Assets — how to search for and locate assets
- Selecting Assets — selection techniques for acting on records
- Query Results Display — what happens when a query runs
- Bulk Update — making changes to multiple selected records