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Fixed Asset Management Introduction

xAssets Fixed Asset Management User Guide
Section 1 – Overview

Fixed Asset Management Introduction

This guide covers the xAssets Fixed Asset Management module, which provides financial tracking of fixed assets including depreciation calculations, period-end journal production, disposal processing, revaluation, and budget management. If you manage a register of capital assets and need to calculate depreciation, produce journals for your general ledger, or report on asset values, this is the guide for you.

Who This Guide Is For

This guide is written for financial controllers, asset managers, and administrators who need to:

  • Set up and maintain depreciation rules for fixed assets
  • Run period-end depreciation calculations and produce journals
  • Track asset values across multiple books (e.g. management and tax)
  • Manage the financial lifecycle of assets from acquisition through disposal
  • Report on asset valuations, depreciation charges, and budgets

Prerequisites

Before using Fixed Asset Management, you should:

  1. Have a working xAssets installation with the Fixed Asset Management profile enabled.
  2. Be familiar with basic xAssets navigation -- logging in, switching profiles, using menus, and working with queries. These topics are covered in the main user guide.
  3. Understand your organisation's depreciation policies, accounting period structure, and chart of accounts (nominal codes).

Getting Started

If you are setting up Fixed Asset Management for the first time, follow these steps in order:

  1. Accounting Periods -- define your financial year and periods
  2. Books -- create depreciation books (e.g. management, tax)
  3. Depreciation Types -- configure depreciation methods and rates
  4. Nominal Codes -- set up your chart of accounts for journal posting
  5. Assigning Depreciation Types to Categories -- link depreciation rules to asset categories

What You Will Find in This Guide

Chapter What It Covers
Section 1 -- Overview Introduction, glossary of terms, and prerequisites
Section 2 -- Menus Tour of each menu in the Fixed Asset Management profile -- what each screen does and how to use it
Section 3 -- Financial Setup How to configure books, depreciation types, accounting periods, nominal codes, currencies, and budgets
Section 4 -- Period End Processing The monthly depreciation cycle -- calculating, reviewing, and producing journals
How-To Guides Step-by-step instructions for common financial tasks

Section 2 -- Menu Reference

The Menus chapter covers each screen in the Fixed Asset Management profile:

Common Tasks

These how-to guides walk you through the most frequent fixed asset operations:

Platform Customisation

xAssets Fixed Asset Management is built on the xAssets Enterprise platform. Because the platform is fully configurable -- menus, screens, queries, field names, and layouts can all be changed by an administrator -- your local system may differ from the defaults described here.

This guide focuses on functionality specific to Fixed Asset Management and depreciation. General asset management features (creating assets, searching, bulk updates) are covered in the main user guide.

Tip: If your screens or menu names differ from the screenshots in this guide, ask your system administrator whether the default configuration has been customised. The underlying features work the same way regardless of menu labels.